TJPA-Caltrain Ad Hoc Committee Meetings

The Transbay Joint Powers Authority Board (TJPA) - Joint Peninsula Corridor Joint Powers Board (Caltrain) Ad Hoc Committee Meeting is hosted every other meeting at the TJPA offices, 425 Mission Street, Suite 250, San Francisco, CA or at San Carlos Transit District HQ (aka SamTrans) at 1250 San Carlos Avenue, 2nd floor auditorium, San Carlos, CA.

Agendas will be posted at least 72 hours in advance of the meeting date. Please send an e-mail to dtx@tjpa.org to be added to the TJPA-Caltrain Ad Hoc Committee Meeting mailing list to receive copies of upcoming agendas.

All TJPA-Caltrain Ad Hoc Committee meetings are open to the public. Live broadcasts can be viewed by clicking the link within the respective agendas. TJPA-Caltrain Ad Hoc Committee Meeting archives are available here on Box.com which includes a recording of each meeting. Please note that there is no sign-up or log-in required, and viewers may wish to download recordings for full functionality.

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Date Board Meetings Agenda Minutes
11 Board Meeting - January 11, 2024
CITY HALL, ROOM 416 | 9:30 A.M. 		ED Report_Annual Progress Report & Plan for 2024.pdf, ED Report_PLA Update 1-11-24.pdf, 12-14-23 Minutes.pdf, Item8.2_ad hoc cmte appointment Reso 1-11-24.pdf, Item9_Mirzaei CFO Appointment.pdf, Item10_FY24-25 Prelim Operating Budget_0.pdf 1-11-24 Minutes.pdf
9 CAC Meeting – January 9, 2024
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 		CAC 12-12-23 Minutes Draft.pdf, Item5_CAC_Annual Progress Report and Planned Future Activities.pdf CAC 1-9-24 Minutes Final.pdf
15 Executive Steering Committee Meeting – December 15, 2023 (Cancelled)
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 Cancelled
14 Board Meeting - December 14, 2023
CITY HALL, ROOM 416 | 9:30 A.M. 		ED Report_Facility Ops Update 12-14-23.pdf, 11-9-23 Minutes.pdf, Item8.2_Venga Alt Rent Ext to Third Amendment.pdf, Item8.3_Charleys Second Amendment to Lease.pdf, Item8.4_Fitness SF Fifth Amendment to Lease.pdf, Item13_Revised Baseline Budget for Phase 1.pdf, Item14_DTX Workplan Schedule and Funding Update 12-14-23.pdf, Item15_Final Relo Plan for Phase 2.pdf, Item16_SF Peninsula Rail Program MOU Amendment 2.pdf, Item17_Conceptual Approval-Caltrain as delivery agency (21-4KYB) Staff Report-Reso.pdf, Item18_Declaration of Site Restrictions-Parcel I.pdf 12-14-23 Minutes.pdf
12 CAC Meeting – December 12, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 		CAC 11-7-23 Minutes Draft.pdf, Item4_CAC_Facility Ops Update 12-12-23.pdf, Item5_CAC_DTX Workplan Schedule and Funding Update 12-12-23.pdf CAC 12-12-23 Minutes Final.pdf
17 Executive Steering Committee Meeting – November 17, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 		ESC Minutes 10-20-23 DRAFT.pdf, Item6_ESC_MOU-amendment2_11-17-23.pdf, Item7_DTX Workplan schedule+funding status 11-17-23.pdf ESC Minutes 11-17-23 FINAL.pdf
14 CAC Meeting – November 14, 2023 (Cancelled)
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 5:30 P.M. Cancelled
9 Board Meeting - November 9, 2023
CITY HALL, ROOM 416 | 9:30 A.M. 		ED Report_PLA Update 11-09-23.pdf, ED Report_Security Quarterly Report 11-9-23.pdf, ED Report_Facility Ops Update 11-9-23.pdf, Item8.2_FLSSTMS_ Sciens (Sabah) Amendment 1.pdf, Item8.3_Debt Mgmt, Investment Policies updates 11-9-23.pdf, Item8.4_Civil Rights Policy 023.pdf, Item9_DTX Workplan Schedule and Funding Update 11-9-23.pdf, Item10_MTC RM3 IPR dtd 9-22-23.pdf, Item11_Draft Relocation Plan.pdf, Item12_Mods to DTX Project Delivery approach Staff Report-Reso.pdf, Item13_Caltrain Enabling Works MOA Amendment 1+FY23-24 Phase 2 Budget Amendment 4.pdf, 10-12-23 Minutes.pdf 11-9-23 Minutes.pdf
7 CAC Meeting – November 7, 2023 (Special)
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 5:30 P.M. 		CAC 10-10-23 Minutes Draft.pdf, Item4_CAC_Security Quarterly Report 11-7-23.pdf, Item5_CAC_Facility Ops Update 11-7-23.pdf, Item7_CAC_DTX Workplan Schedule and Funding Update 11-7-23.pdf, Item6_CAC_DRAFT Relo Plan November 2023.pdf CAC 11-7-23 Minutes Final.pdf
20 Executive Steering Committee Meeting – October 20, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 9:30 A.M. 		ESC Minutes 9-22-23 DRAFT.pdf, ESC Minutes 10-2-23 DRAFT.pdf, Item6_Status Report Successor SFPRP MOU 10-20-23.pdf, Item5_Consider IPMT Recommendations 10-20-23.pdf ESC Minutes 10-20-23 FINAL (Rev).pdf
12 Board Meeting - October 12, 2023
CITY HALL, ROOM 416 | 9:30 A.M. 		Item8.2_Gachina Landscaping Contract Amendment.pdf, Item9_DTX PDB RFQ release.pdf, Item10_COI Policy for DTX DB Procurements.pdf, 9-14-23 Minutes.pdf, ED Report_Facility Ops Update 10-12-23.pdf, Item11_DTX Workplan Schedule and Funding Update 10-12-23.pdf 10-12-23 Minutes.pdf
10 CAC Meeting – October 10, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 5:30 P.M. 		CAC 9-12-23 Minutes Draft.pdf, Item4_CAC_Facility Ops Update 10-10-23.pdf, Item5_CAC_DTX _Procurement Schedule and Process 10-10-23.pdf, Item6_DTX Workplan Schedule Update October 2023.pdf CAC 10-10-23 Minutes Final.pdf
2 Executive Steering Committee Meeting – October 2, 2023 (Special)
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 9:30 A.M. 		ESC Oct_2_2023 Item No. 4_Procurement Process Schedule and Process Rev 1.pdf ESC Minutes 10-2-23 FINAL.pdf
15 Executive Steering Committee Meeting – September 22, 2023 (Special)
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 9:30 A.M. 		ESC Minutes 8-18-23 DRAFT.pdf, Item5_The Portal Procurement Schedule and Process Presentation 9-22-23.pdf ESC Minutes 9-22-23 FINAL.pdf
15 Executive Steering Committee Meeting – September 15, 2023 (Cancelled)
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 9:30 A.M. Cancelled
14 Board Meeting - September 14, 2023
CITY HALL, ROOM 416 | 9:30 A.M. 		Item8.2_Everbridge Amendment.pdf, Item8.3_Retail Lease (Venga) Third Amendment.pdf, Item8.4_Retail Lease (Dim Baos and Juice Bar) Second Amendment.pdf, Item9_CAC Appointment.pdf, Item10_CalPERS Retired Annuitant.pdf, Item11_Legal Svcs Seyfarth Shaw Amendment 5.pdf, Item12_Caltrans Master Agmt for TIRCP.pdf, ED Report_Facility Ops Update 9-14-23.pdf, 8-10-23 Minutes.pdf, Item13_DTX Workplan Schedule Update 9-14-23.pdf 9-14-23 Minutes.pdf
12 CAC Meeting – September 12, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 5:30 P.M. 		CAC 8-8-23 Minutes Draft.pdf, Item4_CAC_DTX Workplan Schedule Update 9-12-23.pdf, Item5_CAC_Facility Ops Update 9-12-23.pdf CAC 9-12-23 Minutes Final Approved (rev).pdf
18 Executive Steering Committee Meeting – August 18, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 9:30 A.M. 		ESC Minutes 7-21-23 DRAFT.pdf, Item5_The Portal Path to Baseline Budget and Schedule Presentation 8-18-23.pdf ESC Minutes 8-18-23 FINAL.pdf
10 Board Meeting - August 10, 2023
CITY HALL, ROOM 416 | 9:30 A.M. 		Item11_DTX Workplan Schedule Update 8-10-23.pdf, Item10_Caltrain IA + Budget Amendment.pdf, Item8.2_Alt Rent Ext (Charleys) to First Amendment.pdf, Item8.7_Retail Lease (Onsite Dental Suites 216, 218 & 220) Third Amendment.pdf, Item8.6_Retail Lease (Tycoon Kitchen) Second Amendment.pdf, Item8.5_Alt Rent Ext (Philz Suites 100 and 143) to Second Amendment.pdf, Item8.4_Alt Rent Ext (Poke House) to Second Amendment.pdf, Item8.3_Alt Rent Ext (Fitness SF Suites 208 and 212) to Second Amendment.pdf, ED Report_Security Quarterly Report 8-10-23.pdf, ED Report_Facility Ops Update 8-10-23.pdf, 7-13-23 Minutes.pdf, Item9_DTX Updated Project Scope, Schedule, 20-Year Financial Plan for FTA CIG submission, Item12_DTX Governance Blueprint.pdf, 7-13-23 Minutes.pdf 8-10-23 Minutes.pdf
8 CAC Meeting – August 8, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 5:30 P.M. 		CAC 7-11-23 Minutes Draft.pdf, Item4_CAC_Security Quarterly Report 8-8-23.pdf, Item5_CAC_Facility Ops Update 8-8-23.pdf, Item6_CAC_DTX Updated Project Scope Schedule 20-Yr Fin Plan for FTA CIG Presentation 8-8-23.pdf, Item7_CAC_DTX Governance Blueprint Presentation 8-8-23.pdf CAC 8-8-23 Minutes Final.pdf
21 Executive Steering Committee Meeting – July 21, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 9:30 A.M. 		ESC Minutes 5-19-23 DRAFT.pdf, Item5_The Portal CIG Request & Updated Financial Plan 7-21-23.pdf, Item6_The Portal Governance Blueprint Update 7-21-23.pdf ESC Minutes 7-21-23 FINAL.pdf
13 Board Meeting - July 13, 2023
CITY HALL, ROOM 416 | 9:30 A.M. 		ED Report_PLA Update 7-13-23.pdf, Item9_DTX Archaeo Services.pdf, Item10_DTX Workplan Schedule Update 7-13-23.pdf, Item11_Presentation of The Portal Procurement Approach.pdf, ED Report_Facility Ops Update 7-13-23.pdf 7-13-23 Minutes.pdf
11 CAC Meeting – July 11, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 5:30 P.M. 		CAC 6-6-23 Minutes Draft.pdf, Item4_CAC_SFCTA_PAX 7-11-23.pdf, Item5_CAC_Facility Ops Update 7-11-23.pdf, Item6_CAC_DTX Workplan Schedule Update 7-11-23.pdf, Item6_CAC_Presentation of The Portal Procurement Approach 7-11-23.pdf CAC 7-11-23 Minutes Final.pdf
16 Executive Steering Committee Meeting – June 16, 2023 (Cancelled)
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 9:30 A.M. Cancelled
13 CAC Meeting – June 13, 2023 (Cancelled)
Cancelled
8 Board Meeting - June 8, 2023
CITY HALL, ROOM 416 | 9:30 A.M. 		ED Report_Facility Ops Update 6-8-23.pdf, ED Report_FY23 Q3 Quarterly Fin Reports.pdf, Item8.2_FY24 RM2 Operating Assistance.doc.pdf, Item8.3_AUTS_ Amendment 2.pdf, Item9_FY23-24 Final Budget+Non-Public Rental-Fee Schedule+TJPA Pay Schedule.pdf, Item10_Legal Svcs Seyfarth Shaw Amendment 4.pdf, Item11_AMA Renewal.pdf, Item12_DTX Workplan Schedule Update 6-8-23.pdf, Item13_OCII URP SD.pdf, 6-8-23 Minutes.pdf 6-8-23 Minutes.pdf
6 CAC Meeting – June 6, 2023 (Special)
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 5:30 P.M. 		Item4_CAC_FY 2023-24 Final Budget Presentation 6-6-23.pdf, Item5_CAC_Facility Operations Update 6-6-23.pdf, Item6_CAC_OCII URP SD.pdf, Item7_CAC_DTX Workplan Schedule Update 6-6-23.pdf, CAC 5-9-23 Minutes Draft.pdf CAC 6-6-23 Minutes Final.pdf
19 Executive Steering Committee Meeting – May 19, 2023
TJPA Office | 425 Mission Street, Suite 250 | San Francisco, CA 94105 | 9:30 A.M. 		Executive Steering Committee Meeting – May 19, 2023: Item6_Presentation of The Portal Procurement Approach 5-19-23, Executive Steering Committee Meeting – May 19, 2023: ESC Agenda 5-19-23, Executive Steering Committee Meeting – May 19, 2023: ESC Minutes 4-21-23 DRAFT, Executive Steering Committee Meeting – May 19, 2023: Item5_Governance Study Blueprint Update for The Portal 5-19-23 ESC Minutes 5-19-23 FINAL.pdf
11 Board Meeting - May 11, 2023
 Board Meeting - May 11, 2023: 4-14-23 Minutes_Special, Board Meeting - May 11, 2023: ED Report_Facility Ops Update 5-11-23, Board Meeting - May 11, 2023: 5-11-23 Agenda, Board Meeting - May 11, 2023: Item8.3_TJPA Ofc IT Support Services, Board Meeting - May 11, 2023: Item8.4_Maze Audit Contract Extension, Board Meeting - May 11, 2023: Item10_Transit Center IT Support Services, Board Meeting - May 11, 2023: Item11_DTX ICA, Board Meeting - May 11, 2023: Item12_ad hoc cmte apppointment Reso 5-11-23, Board Meeting - May 11, 2023: Item14_PeninsulaRail-MOU-Amendment, Board Meeting - May 11, 2023: ED Report_PLA Update 5-11-23, Board Meeting - May 11, 2023: ED Report_Security Quarterly Report 5-11-23, Board Meeting - May 11, 2023: 3-9-23 Minutes, Board Meeting - May 11, 2023: Item13_DTX Workplan Schedule Update 5-11-23, Board Meeting - May 11, 2023: Item9_FY23-24 Draft Budget 5-11-23 Minutes.pdf
9 CAC Meeting – May 9, 2023
 CAC Meeting – May 9, 2023: Item5_DTX Workplan Schedule Update 5-9-23, CAC Meeting – May 9, 2023: CAC 3-7-23 Minutes Draft, CAC Meeting – May 9, 2023: CAC 5-9-23 Agenda, CAC Meeting – May 9, 2023: Item7_CAC_Security Quarterly Report 5-9-23, CAC Meeting – May 9, 2023: Item4_CAC_CHSRA_Status_Presentation 5-9-23, CAC Meeting – May 9, 2023: Item6_CAC_Facility Operations Update 5-9-23 CAC 5-9-23 Minutes Final.pdf