Board Meeting - July 15, 2010 (Special)

TRANSBAY JOINT POWERS AUTHORITY
BOARD OF DIRECTORS

NOTICE OF SPECIAL MEETING AND CALENDAR

Thursday, July 15, 2010
1 Dr. Carlton B. Goodlett Place, Room 250
San Francisco, CA

SPECIAL MEETING
9:30 a.m.

BOARD OF DIRECTORS

Nathaniel Ford, Chair
Elsa Ortiz, Vice Chair
Mark Church
Michael Cohen
Chris Daly
Bijan Sartipi

Executive Director
Maria Ayerdi-Kaplan

Secretary
Nila Gonzales

201 Mission St. #2100
San Francisco, California  94105
415-597-4620
415-597-4615 fax

ACCESSIBLE MEETING POLICY

The Transbay Joint Powers Authority meeting will be held in Room 250, at 1 Dr. Carlton B. Goodlett Place, San Francisco, CA.  The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street.  Accessible MUNI lines serving this location are:  Muni Metro Lines J‑Church, K‑Ingleside, L‑Taraval, M‑Oceanview, and N‑Judah at Van Ness and Civic Center Stations; F-line; 47‑Van Ness; 49-Mission-Van Ness; 5-Fulton; 21-Hayes; 9‑San Bruno; and 71‑Haight Noriega.  For information about MUNI accessible services call 923‑6142.

The meeting room is wheelchair accessible.  Accessible curbside parking spaces have been designated on the Van Ness Avenue and McAllister Street perimeters of City Hall for mobility-impaired persons.  There is accessible parking available within the Civic Center Underground Parking Garage at the corner of McAllister and Polk Streets, and within the Performing Arts Parking Garage at Grove and Franklin Streets.

If you require the use of an American Sign Language interpreter, a sound enhancement system, or a reader during the meeting, such person or system can be made available upon request; please contact Nila Gonzales at (415) 597-4620, at least 72 hours prior to the meeting.  Late requests will be honored if possible.  Calendars and minutes of the meeting may be available in alternative formats; please contact Nila Gonzales at (415) 597-4620 at least 72 hours in advance of need.  Written reports or background materials for calendar items are available for public inspection and copying at 201 Mission St. Suite 2100 during regular business hours.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our accessibility hotline at (415) 252‑3112 to discuss meeting accessibility.  In order to assist the City's efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

9:30 – SPECIAL MEETING

ORDER OF BUSINESS

1.  Call to Order

2.  Roll Call

3.  Communications

4.  Board of Director’s New and Old Business

5.  Executive Director’s Report

6.  Public Comment

Members of the public may address the Authority on matters that are within the Authority's
jurisdiction and are not on today's calendar.

THE FOLLOWING MATTERS BEFORE THE TRANSBAY JOINT POWERS AUTHORITY ARE RECOMMENDED FOR ACTION AS STATED BY THE EXECUTIVE DIRECTOR OR THE CHAIR.

CONSENT CALENDAR

7.  All matters listed hereunder constitute a Consent Calendar, are considered to be routine by the Transbay Joint Powers Authority, and will be acted upon by a single vote.  There will be no separate discussion of these items unless a member of the Board or the public so requests, in which event the matter shall be removed from the Consent Calendar and considered as a separate item.

(7.1)     Approving the Minutes of the June 10, 2010 meeting.

(7.2)     Authorizing the Executive Director to execute Amendment No. 3 to the IT Agreement with Bluecrane, Inc., to modify the Agreement to extend the term for an additional year without increasing the maximum compensation under the IT Agreement.

(7.3)     Authorizing the Executive Director to execute an Amendment to the Intergovernmental Agreement with the San Francisco Planning Department to extend the term of the Agreement by one year and increase the compensation for its services in developing the Transit Center District Plan by $145,000 for a total maximum compensation of $875,000.

(7.4)    Authorizing the Executive Director to enter into a Cooperative Agreement with the State of California Department of Transportation (Caltrans), for design review and oversight services of certain Transbay Transit Center Program elements that affect the State right of way, for a maximum compensation not to exceed $300,000 and for a term to commence on the effective date of the Agreement and to terminate on December 31, 2018.

SPECIAL CALENDAR

8.  Approving the FY 2010-13 Anticipated Disadvantaged Business Enterprise (DBE) Participation Level (ADPL) of 18.5%.

9.  Authorizing the Executive Director to execute the Temporary Terminal Lease with Greyhound for bus operations through the year 2017 and for a base rent of $24,000 per month.

10. Authorizing the Executive Director to execute Contract Modification No. 1 to the Contract with McGuire and Hester for the Temporary Terminal Project, to modify the Contract to provide additional construction services associated with Phase 1 for a maximum additional compensation of $320,320, for a total Contract Sum of $20,142,977.

11. Authorizing the Executive Director to execute Amendment No. 1 to the Agreement with the San Francisco Municipal Transportation Agency, to add Temporary Terminal traffic control services and corresponding not-to-exceed budget of $997,698, increasing the total not-to-exceed budget to $3,280,677 and extending the term of the Agreement from December 31, 2014 to December 15, 2015.

12. Authorizing the Executive Director to issue the second Notice to Proceed under TJPA Contract No. 08-08-DM-000, Existing Terminal and Ramps Demolition, to Evans Brothers, Inc., for hazardous materials abatement and physical demolition of the terminal, ramps and select buildings upon satisfaction of certain conditions.

13. Approving the design concepts and budgets for the four recommended artists, James Carpenter, Julie Chang, Jenny Holzer and Ned Kahn, and authorizing the Executive Director to enter into an agreement with each of the artists for design development, construction documents, project administration and oversight of fabrication and installation.

14. Authorizing the Executive Director to enter an agreement, for an amount not to exceed $144,000 for fiscal year 2010-11, with a downtown parking operator to provide 28 indoor parking spaces per day for Caltrans Legal Office on a monthly basis and to maintain such an agreement, so long as the total amount does not exceed the amount budgeted in a particular fiscal year, and the agreement is consistent with the terms of the Cooperative Agreement.

15. Authorizing an Amendment to Contract No. 08-04-CMGC-000, Construction Manager/General Contractor Services for the Construction of the Transbay Transit Center Building and Related Structures, with the joint venture of Webcor Builders and Obayashi Corporation, to increase the time for preconstruction services to 110,800 hours, to revise contract retention terms, and incorporate other clarifying contract language.

RECESS SPECIAL MEETING AND CONVENE CLOSED SESSION

CLOSED SESSION

1.  Call to Order

2.  Roll Call

3.  CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code section 54956.8)

Property:  Portion of Caltrans Parcel T bounded by the Transbay Terminal, Fremont, Mission, and First Streets

TJPA Negotiators:  Maria Ayerdi-Kaplan, Executive Director; Charles Sullivan, Deputy City Attorney; and Andrew W. Schwartz, Shute, Mihaly & Weinberger, outside counsel

Negotiating parties:  TJPA and Hines

Under negotiation:  Terms of the Exclusive Negotiating Agreement between the TJPA and Hines and the price and terms of Hines’ purchase of the Property from the TJPA

ADJOURN CLOSED SESSION AND RECONVENE SPECIAL MEETING

16.  Announcement of Closed Session.

ADJOURN

The Ethics Commission of the City and County of San Francisco has asked us to remind individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Admin. Code Sections 16.520 - 16.534] to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 1390 Market Street, Suite 801, San Francisco, CA 94102, telephone (415) 554-9510, fax (415) 554-8757 and web site: sfgov.org/ethics.